Live-link and magic-merge Google Drive documents
Adobe InDesign is a desktop publishing and typesetting software application produced by Adobe Inc.It can be used to create works such as posters, flyers, brochures, magazines, newspapers, presentations, books and ebooks. Google Photos is the home for all your photos and videos, automatically organized and easy to share. Download unlimited InDesign templates, fonts and graphics with Envato Elements: https://elements.envato.com/all-items/indesign?utmcampaign=yttutsplusRXR. Dec 05, 2019 Free InDesign Template - Financial Report Free InDesign Template This is a free template. We have created this for anyone who likes to use it either Commercially or Read More.
- What if you could have a time machine to speed up InDesign editorial production, based on the world’s best real-time collaborative editor, Google Docs?
- What if you could place Google Docs documents with live links in InDesign, and proceed with production, while your authors and editors continued working on the original documents?
- What if, when they had updates, you could magically merge their work into yours with a click (as a link update), without losing any work on either side, and with automatic notification of any conflicts?
- What if you could push your content changes back to the original Google Docs documents at any time, staying synchronized with your authors and editors?
- What if you could export original InDesign content to Google Docs online, allowing collaborators to work on the exported content, and then re-import their changes with a click using the same magic merge?
You can do all this, and more, with DocsFlow, your Google Docs-based time machine.
Bring your online authors and editors into your InDesign production process
DocsFlow, a plug-in for InDesign, for the first time combines the collaborative editing power of Google Docs with the layout power of InDesign, adding its own dynamic linking and sophisticated merge technologies to supercharge your editorial and production workflows.
With DocsFlow, you place online Google Docs documents (including tables and graphics) and spreadsheets (Pro version) as InDesign story contents, just like normal text or spreadsheet files. (You can also place by dragging and dropping files from Google Drive.)
More importantly, DocsFlow maintains a dynamic link so it can intelligently merge Google Docs changes into the InDesign story contents on each link update, rather than just replacing the story. The Pro version provides a two-way link so you can push your InDesign story changes back to Google Docs.
So you can format, layout, and edit in InDesign, while your authors and editors continue creating and editing story content together in real time using Google Docs documents, all without ever losing work. Your authors and editors are no longer “frozen out” once layout begins.
World’s simplest online editorial system
Using DocsFlow means you need no special resources to build, maintain or learn the editorial side, which is just Google Docs. It means zero cost per editorial seat, which again is just Google Docs. It means no limits to how many people are collaborating online, or to how many documents you use in your workflow.
It also means no learning curve on the design side, since DocsFlow builds on the native InDesign story linking and story updating machinery you’re already using for graphics.
And getting started couldn’t be easier: just download and install the plugin, and start placing documents with DocsFlow > Place from Google Docs.
Magic merge-update
If DocsFlow’s first breakthrough is to make it possible to link to Google Docs directly from InDesign, DocsFlow’s second breakthrough is deep merge technology that enables you to edit both the InDesign story and the Google Docs document independently, without losing work on either side.
When the Google Docs document is edited, DocsFlow will notice fairly quickly, and ask InDesign to change the link’s status to “modified,” which shows up in the Links panel (a yellow alert icon, as shown here). When you’re ready, you can update the story from Google Docs using the normal link-update invocations, such as a double-click on the icon.
As the link update starts, DocsFlow kicks in. Instead of letting InDesign replace the linked story wholesale, it applies a complex algorithm behind the scenes to merge the changes made to the external document since the last update into the current InDesign story contents (and to detect any conflicts). We call this the “magic merge-update,” since it seems like magic the first times you see it working. It’s this magic that saves you from endless error-prone manual merging.
After each update, if you open the story editor with change marks showing, you can see who changed what, and how those changes fit in (or not) with the local story edits. DocsFlow also leaves InDesign notes at each point of conflict to let you know you may need to resolve something.
About that time machine
With its dynamic linking and merge-updating, DocsFlow enables powerful new workflows.
Instead of the usual file-based editorial workflow patterns where people throw Word files over the wall (though see our WordsFlow product for help in that case), you can now have authors and editors maintaining their story content in Google Docs, live-linked to the corresponding InDesign stories. When the content maintainers make changes to the story content online, the production folks can merge-update via the DocsFlow links to bring in the changes at the appropriate time. That way, authors and editors can work in parallel with production layout and formatting, giving you a virtual “time machine.”
For examples, think of a newspaper or magazine on deadline dealing with fast-breaking story updates, or, more long-term, a corporate or educational publication with multiple departments updating their respective sections regularly, or a quarterly financial prospectus assembling reports from various departments.
Pro is two-way
The Pro version of DocsFlow adds two major features to give you a fully two-way workflow.
With DocsFlow Pro, you can push updates from any InDesign story back to its linked Google Docs document. This way, you can keep your collaborators working with the latest InDesign content. And using the same magical 3-way merge technology used for an import merge, DocsFlow merges your InDesign changes into the Google Docs content on update; further, while doing so, it does its best to keep your Google Docs formatting intact, to minimize jarring styling changes.
Additionally, the Pro version can export original InDesign story content to create a new Google Docs document. So, for example, you could assign a newly created story to be fleshed out or further edited by exporting it to Google Docs, and from there, sharing it with your authors or editors. As they make additions and changes to the exported document, you can pull them in with a normal DocsFlow story update, usually with just a double-click.
Pro works with spreadsheets (one-way)
The Pro version of DocsFlow also works with Google Docs spreadsheets. You can place a spreadsheet, then format columns/rows or individual cells, etc. in InDesign. Later, if you or someone else makes changes to the original spreadsheet, including moving around rows or columns, DocsFlow will figure out what changed, and merge in the changes without losing the formatting and edits you’ve made in InDesign.
DocsFlow Pro doesn’t support two-way workflow with spreadsheets, for now. But we call it a “one and a half-way workflow,” since you can work on both sides simultaneously.
Works with Google Drive
If you use the Google Drive file system extension in Mac OS or Windows to access your documents and spreadsheets, you can place any Google Drive file by simply dragging and dropping it from the Finder or Windows Explorer into InDesign. DocsFlow will intercept the drag and drop and treat it like a Place from Google Docs. This gives you the benefit of system folder navigation in your Drive files when placing, if you have a lot of documents or folders (which would otherwise be challenging to navigate or find via the normal DocsFlow place dialog).
In the News
A review of DocsFlow appeared in the June/July 2012 issue of InDesign Magazine. We wrote a summary of the review that might be helpful to understanding DocsFlow’s unique approach, but their bottom line is:
DocsFlow is one of those plug-ins that can literally be life-changing in how much it improves your workflow, especially when you work with documents written or edited by a number of people. It’s certainly no replacement for the power of Adobe InCopy, but it’s more than enough for many (and perhaps most) InDesign users.
The DocsFlow 3.0 update is reviewed thoroughly and fairly in the May 2020 issue of InDesign Magazine, and they give it a 4.5-star rating.
Issue 137 of InDesign Magazine published a rundown of the ten most valuable plugins for InDesign, compiled from a survey of their board of experts. DocsFlow is #8 (and WordsFlow #4). Their pull quote:
I think DocsFlow is a miracle plug-in. I’ve used it for many client projects for years because it’s rock solid and it turns me into a rock star in my client’s eyes. “What? We can still have all our users editing all these Google Docs remotely and we’ll have no problems updating the publication with our changes? What a relief! Thank you!” —Anne-Marie Concepción
DocsFlow vs. InCopy
DocsFlow is not competing directly with Adobe’s InCopy. The Google Docs user can’t “edit to fit,” seeing the layout-critical formatting, line breaks, overset copy, etc., that the InCopy user sees by design. Rather, DocsFlow works best when the bulk of the editing will be done on the Google Docs side, with minor edits and all page formatting and layout happening on the InDesign side.
DocsFlow’s main advantage is that everyone can see and edit the original copy in real time on Google Docs, at no cost per user. And, in most cases, authors are better off writing with a focus on content rather than eventual layout and formatting.
Also, see WordsFlow vs InCopy for an in-depth look at WordsFlow’s advantages vs InCopy, most of which apply to DocsFlow as well.
That said, we do have plans for future product features that will help with copy-fitting and general layout feedback to the Google Docs user.
Start your free trial now
We strongly encourage you to try out the software in your environment before purchasing, to make sure it will work for you.
A just-downloaded DocsFlow plug-in is a fully-functional trial version that will operate for 15 days at no cost (including the Pro features). Further, you can purchase a license at any point, without re-downloading and re-installing.
Download the appropriate version of DocsFlow (based on your version of InDesign and your operating system, macOS or Windows) from the Downloads sidebar. Double-click to install.
In InDesign, use File > DocsFlow > Place from Google Docs… to select a Google Docs document to place and link. (Enter your license code or press Demo when prompted, and login to Google Docs when prompted.)
When the linked document is edited, double-click the link-changed icon in the Links panel to update. Sit back and enjoy the “magic merge-update” functionality of DocsFlow. You’re at the start of a long and productive journey!
For full information, see “Getting started” in the user guide.
UA student + alumni email is currently hosted by Google. Student + alumni email will migrate to Microsoft O365 May 7-9, 2021.
Accessing Crimson Google Mail
Email addresses use the format (myBamausername@crimson.ua.edu). Students and alumni can access Crimson mail accounts with the same login credentials as myBama. Get started at mail.crimson.ua.edu.
Crimson Google Mail & Duo
Student Crimson mail accounts are protected under the same Duo Two Factor Authentication as your myBama account. All UA students are required to use Duo. Activate your account today!
Duo does not impact Crimson mail on your mobile device; however, when you visit mail.crimson.ua.edu to check your inbox on a web browser, you will receive the same Duo prompt that you see when logging into myBama. After graduation, Duo will be removed from your Crimson mail account.
Adding Crimson Google Mail to Your Mobile Device
iPhone and iPad
- From your Home Screen, tap Settings
- Tap Mail
- Tap Accounts
- Tap Add Account
- Tap Google
- Enter your Crimson email address
- Tap Next
- Enter your myBama username and password
- Tap Submit
- If you have an active Duo account, Duo will need to verify your device with a notification when adding a Crimson mail account to your device.
- Select which items you would like to sync to your phone.
- Tap Save
You’re Done!
Android Phones and Tablets
- Open Settings on your device
- Select Accounts & sync
- Select Add Account
- Select Google
- Sign in with your Crimson Account and myBama password
- Tap Next
- Select which items you would like to sync to your phone
- For your email, select Gmail
- For your address book, select Contacts
- For your calendar, select Calendar
- You can now access your student email through the Gmail app.
- You can now access your Google calendar through the Calendar app.
- You can now access your Google address book through the Contacts or People app, depending on your device’s configuration.
If manual entry is required, please enter the following:
Incoming server: IMAP.gmail.com
Outgoing server: SMTP.gmail.com
Use SSL security must be checked.
Please also ensure that IMAP is enabled on your Crimson account. You my
check this by doing the following:
1. Log into your Crimson email.
2. Click the gear in the top right hand corner.
3. Click Settings.
4. Click “Forwarding and POP/IMAP”.
5. Make sure enable IMAP is checked.
Frequently Asked Questions
What is my e-mail address?
Your Crimson account name is identical to your myBama account name. Your e-mail address will be your userID@crimson.ua.edu.
How do I access my Crimson Google mail?
Crimson Google mail is accessed with the same login credentials as myBama. Visit mail.crimson.ua.edu to access your account.
Who has an account on Crimson?
All University of Alabama students have e-mail accounts on Crimson. This includes all individuals who have been enrolled in a course at UA since 2008.
Can I forward my Crimson Google mail to another email account?
Certainly. Graduating students may choose to forward their Crimson mail to another email account. You can do so by following these instructions. We encourage students that are current faculty or staff members to forward their Crimson mail to their UA mail to be sure you do not miss a message.
What if I am a faculty or staff member as well as a student?
If you are faculty/staff and currently enrolled in classes, you will be given assigned a Crimson account with the same privileges as any other UA student.
When will my email move to Microsoft O365?
Student email will be migrated from Google to Microsoft O365 in May 2021.
Google Design Software Free
How will I access my email once it is migrated to Microsoft O365?
Step-by-step instructions are available on the migration webpage.